Aiphone Co., Ltd. (the “Company”) utilizes the following procedures when handling written requests made by a person or his or her agent for disclosure, notification of purposes of use, correction, addition, deletion, cessation of use and cessation of provision to third parties of the personal information which the Company holds:
For requests for disclosure, etc., please fill in the prescribed form and mail it to the Company
together with the required documents. In mailing the form to us, please use mailing methods which
enable us to confirm delivery records, including delivery-certified mail and simple registered mail.
It would be appreciated if you would write “Personal Information Request Form Enclosed” in red
lettering on the envelope.
General Affairs Department, Aiphone Co., Ltd.
10th Floor Meiji Yasuda Seimei Nagoya Building, 1-1
Shinsakae-machi, Naka-ku, Nagoya, Aichi, 460-0004, JAPAN
After the Company confirms submission of the following documents and receipt of the requisite fees, the Company will send you an acceptance confirmation letter.
(1) For Requests for Disclosure or Notification of Purposes of Use of Personal Information (Charged)
Request Form for Personal Information Disclosure (177.4 KB)
(2) For Requests for Correction, Addition, Deletion, Cessation of Use or Cessation of Provision to Third Parties (Charge-Free)
* Please enclose one of the above; however, copies are acceptable for documents (1) through (5) only; not for document (6).
If you authorize an agent to make a request for disclosure, etc., please enclose the documents below, in addition to the documents set forth in Sections 2.(1) and (2) above:
* Please enclose one of the above; however, copies are acceptable for documents (1) through (5) only; not for document (6).
Power of
Attorney (60.2 KB)
Please affix a seal on the Power of Attorney from the principal in person, and attach a
certificate of registration for such seal.
* In the case of the agent being a person with parental authority or another legal
representative, a certified copy of the family register or a certificate of residence
indicating the relationship with the principal may be submitted instead of a Power of
Attorney.
In the case that you make a request for disclosure or notification of the purposes of use of personal information, a fee of JPY 1,000 per personal information item will be charged. Please send such fee together with the request form by using a registered-mail cash envelope or the like. The Company will start processing your request after confirming receipt of such fee.
* The Company will let you know if you have underpaid or not enclosed such fee. Please be advised that if you do not pay the fee or the shortfall within the prescribed term, the Company may consider that you have not made the relevant request.
The Company will respond to your request by sending a letter to the address set forth in the request form.
The Company uses the personal information obtained in connection with a request for disclosure, etc. only when necessary to deal with such request. The Company will not return any documents submitted. The Company will adequately maintain and/or destroy such documents taking information security into account after completing all processes regarding the request for disclosure, etc.
* Reason for Not Disclosing Personal Information
The Company may not accommodate a request for disclosure, etc. of personal information in the
following cases. If the Company decides not to disclose the personal information, it will inform you
accordingly, along with the reason for such decision. Please be advised that the prescribed fee will
still be charged even in cases where the Company does not disclose the personal information or
provide notification of the purposes of use.
The procedures surrounding requests for disclosure, etc. set forth herein may be partially revised in order to protect your personal information and/or in accordance with changes to the laws and regulations. Please refer to the latest procedures when you would like to make a request.
